Executive Assistant / Office Manager

eagle

Eagle Family Foods Group is an Ohio based privately held consumer goods company built upon strong values and an entrepreneurial culture. Eagle Family Foods Group is a producer of Canned Milk with products available in retail outlets under the Eagle Brand, Magnolia, Pet and Private Label brands. Eagle Family Foods Group also provides products to food service customers as well as international customers.

THE POSITION

We are currently seeking candidates for the position of Executive Administrative Assistant / Office Manager.  Reporting to the Chief Administrative Officer, we are seeking a motivated and dynamic professional with exceptional organizational skills to take on administrative support of our CEO and Leadership Team, as well as general office management.  This individual will directly support members of the management team and indirectly support an additional Vice Presidents as needed.

KEY RESPONSIBILITIES:

  • Calendar management / Travel Coordination: Schedule all appointments and travel; add appropriate travel arrangements and related meetings to appropriate calendars; ensure travel arrangements and prepare itineraries for the Executives; anticipate, monitor and manage schedule conflict.
  • Event Planning: Proactively planning, organizing and executing events and activities, including food and facility preparation, agenda preparation, as well as recording and publishing minutes as requested.
  • Board/Member Relations: Prepare, copy and assemble meeting materials for Board of Directors, Board and Member Committees, and other company sponsored events/meetings often using PowerPoint, graphics and spreadsheets, with an acute attention to detail.
  • Office Management: Manages and maintains the office, including supplies, equipment and facility maintenance as well as overall facility appearance.
  • Act as an internal gatekeeper often interfacing with high profile contacts on behalf of the leadership team (may include answering/screening phone calls and or email correspondence and arranging conference calls).
  • Greeting scheduled visitors and ensuring a good experience.
  • Maintain highly confidential information and files, including compensation and intellectual property
  • Oversee internal administrative duties such as processing invoices, budgets and expense reports, material creation and copies.
  • Complete ad hoc projects / assignments as needed, including possible analysis work, often utilizing PowerPoint and Excel.

CANDIDATE REQUIREMENTS

  • Bachelor’s degree preferred; High School Diploma or GED equivalent required;
  • 3+ years of administrative experience supporting a high level senior executives in a demanding, fast paced environment;
  • Must have a strong working knowledge of Microsoft Office Suite (Word, Power Point, Excel, and Outlook) as well as the proven ability to prepare executive level presentations, memos, and general correspondence;
  • Proven experience in providing excellent customer service experience and working with confidential information is a must;
  • Must be able to work the hours of 8:00 AM to 5:00 PM and be prepared to work during non-business hours and weekends if needed.

PROFESSIONAL & PERSONAL CHARACTERISTICS

  • Positive and professional attitude with ability to get along with others;
  • Outstanding communication skills, with the ability to interact with all levels of staff;
  • Expert multi-tasker and with the ability to prioritize accordingly;
  • Must be adept at dealing with fast-paced, rapidly changing and often ambiguous environments; be highly organized and have a strong commitment to details;
  • Positive and approachable attitude;
  • Sound judgment and critical thinking skills;
  • Self-motivated with the ability to work independently with little supervision and direction setting.

Eagle Family Foods Group LLC participates in E-Verify and is also committed to offering equal opportunity for all qualified persons.  Our intent is to prohibit discrimination because of race, color, religion, national origin, sex, age, disability, marital, or veteran status.

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